Historic Town of Keysville

A town where history, community, and Southern hospitality come together. Nestled in the heart of Virginia, Keysville offers a tranquil escape with its scenic landscapes, rich heritage, and warm, friendly locals.

Whether you’re exploring our historic sites, enjoying the natural beauty of the countryside, or simply taking in the small- town charm, Keysville invites you to slow down and savor life’s simple pleasures.

Keysville is located in beautiful Charlotte County, Virginia, approximately 73 miles southwest of Richmond and about 57 miles southeast of Lynchburg. Charlotte County is predominately rural with a population estimated to be 11,529. Keysville is the largest town in Charlotte County with a grocery store, restaurants, and several local shops. Keysville covers an area of 1.2 square miles and has a total population of approximately 800.

Founded in 1860, Keysville is named for John Key, descendant of Francis Scott Key, who authored the national anthem. Rich in history, the preservation and protection of this historic core, balanced with appropriate growth, are the top priorities for this healthy and vibrant community.

Please visit our website: https://www.townofkeysvilleva.com/

About the Government

Keysville’s town council is comprised of a mayor elected to a two-year term and six council members elected to four-year terms. Management of the town has been shared by the mayor and the town clerk, with support from committees. With the increased complexity of local government, town council wishes to transition to a town manager responsible for daily operational functions with the mayor and council charged

with establishing policy, budget, ordinance approval, emergency planning, and other duties as prescribed by law.

Key town responsibilities include management of the water and wastewater plants, zoning, and revitalization of the business district. The average annual budget is $500,000 and the annual audit report is on the town’s website.

About the Position

As the town’s first town manager, the position offers a training ground for someone wanting to advance their career or a slower-paced atmosphere for the seasoned person looking for the perfect stop later in their career.

The position serves at the pleasure of the town council. Under direction, the incumbent establishes, maintains and/or directs all activities pertaining to records management, bookkeeping, and administrative support activities for the Keysville Town Council.

Expectations of the position include:

• Provide support services for the town council, including scheduling meetings and preparation of the council agenda, minutes, financial statements, council packets, and town manager’s monthly report. Evening hours are required to attend town council and other
• Financial management and accounting:
  1. Prepare & monitor annual budget;
  2. Cash management;
  3. Bank & general ledger reconciliation;
  4. Water, wastewater, tax, and business license billings;
  5. Accounts receivable, delinquent tax collection, water cutoff for non- payment;
  6. Accounts payable;
  7. Payroll and related federal and state

• Records management officer filing and preserving town records in compliance with state record-retention requirements and regular offsite records backup.
• General office duties and maintaining Town website and social media
• Freedom of Information Act (FOIA) and Conflict of Interest Act (COIA) officer ensuring town’s compliance.
• Appointments – notifying town council prior to expiration dates and maintaining current list on town
• Contracts – Provide oversight of town water and wastewater operators, water tanks, rentals, grass cutting, and other contracts ensuring compliance and current certificates of insurance.
• Insurance – Review insurance policies and make recommendation to council and file claims.
• Safety officer ensuring all town operations are conducted
• Grants management including application for and compliance with federal and state requirements, record keeping, and rate reporting.
• Zoning Administrator – Under guidance of neighboring county zoning administrator ensure zoning compliance and citizen awareness.
• Forms – Prepare for approval by council all forms to request services (e.g., water service, business license, special events, and zoning).
• Town website – Ensure timely and accurate posting to town website, e.g., meeting notices, town calendar, council and planning commission minutes, town ordinances including zoning ordinance and maps, council appointees, town news, annual

• Business licenses – Issue business licenses ensuring zoning compliance, collection of fees, and follow-up on unlicensed businesses.
• Meals tax – Oversight of meals tax collection and compliance including follow up to ensure timely reports and payments by businesses.
• Procurement – Serve as town purchasing agent, ensuring compliance with town purchasing policies and procedures, state law, and grant requirements.
• Annual audit – Provide prepared-by- client schedules and other assistance to
• Correspondence – Respond to emails and other correspondence sent to the town, notifying the mayor and council as appropriate.
• Delinquent collections – Collect delinquent taxes and other
• Water and wastewater operations oversight –Coordinate with the water contractor and wastewater operator to ensure required public notices are
• Supervise town clerk, administrative assistant, maintenance staff, wastewater operators, and other town
• Updates to town council – Monitor information provided by Commonwealth Regional Council, Virginia Municipal League, County, and others and provide key information to the council.
• Legal – Prepare requests of town attorney as directed by the mayor and provide town support as needed (e.g., weed, motor vehicle, and nuisance ordinances).
• Special projects – Follow-up and keeping the mayor and town council informed on special projects, e.g., VDOT accepting new streets, sidewalk extensions, accepting electronic payments, etc.

• Contracts – Maintain files on all town contracts and notify council at least three months prior to expiration dates.
• The town council reserves the right to revise or change the job responsibilities as the need arises.

Challenges and Opportunities

This new position is expected to build a solid working relationship with the mayor and council members. The town manager should be committed to an open and transparent government, fostering direct communication, a collaborative working environment, and the highest level of integrity and customer service. The town manager will collaborate with town officials to implement strategies and procedures for the good of the town.

Qualifications

Preferred qualifications include a bachelor’s degree (graduate degree preferred) in public or business administration,

finance, or similar field of study, with four

(4) years of executive-level experience, preferably in local government. An equivalent combination of education, training and experience in program management may be considered. Previous experience as a town manager, assistant manager, finance director in local government, or a Master of Public Administration (MPA) degree is a plus. Other preferred job qualifications include thorough knowledge of government operations, excellent written and verbal communications skills, and finance/budgeting expertise. Computer literacy in Word, Excel, and other accounting software systems is strongly preferred.

Ideal Candidate

The ideal candidate should possess the highest ethical standards while being a strong leader that is self-motivated, effectively solves challenges, promotes transparency, welcomes accountability, and creates a positive work climate.

Compensation & Benefits

The town is searching for a part-time (20 hours per week) town manager. The work schedule, including regularly scheduled hours/days worked will be coordinated with and approved by the town council with input from the incumbent. A benefits and compensation package with a total value of up to $40,000 annually (including membership in the town’s health insurance plan, if desired) will be negotiated. The town office is open five days per week. The position is primarily on-site with limited, occasional telework approved in advance by the council.

How To Apply

Interested candidates must submit a cover letter, resume, and job related references (with email addresses and phone numbers) to the Town of Keysville (townoffice@townofkeysville.com).

The position will remain open until filled. Interested candidates with questions can contact the town office at the email address listed above.

The Town of Keysville is an Equal Opportunity Employer